Event Details

Sponsor the YCP 2021 Conference and help create an unforgettable experience for our national network. Join us in this unique way and meet hundreds of young professionals at pivotal points in their careers who strive to Work in Witness for Christ™!

For detail on our sponsorship packages, please download and review our sponsorship guide here:  Click to Download

If you have any questions or are interested in taking advantage of our special discounted sponsorship opportunities, please email sponsorships@youngcatholicprofessionals.org.

Please note: when you register, your registration is considered a "membership" in our system. Do not let the language confuse you, the "membership" is simply a 2021 Conference sponsorship package.

Patron of Travelers ($1,250)

Patron of Fathers ($5,000)

Patron of Workers ($10,000)

Patron of Families ($15,000)

Patron of the Universal Church ($20,000)

 Thank you for sponsoring our 2021 conference! Below you will find most of the logistical information you will need as you prepare to join us on April 30th. If you have any questions, please email us at sponsorships@youngcatholicprofessionals.org or call 469-224-7919.
 

SPONSOR Cancellation Policy

All 2021 sponsorship packages are 100% refundable on or before January 1, 2021. Cancellations then made on or before March 30, 2021 are 50% refundable. Any cancellations made after March 30, 2021 will not be refunded (loss of full payment).

REGISTRATION DEADLINE

Sponsorship registration closes on March 30, 2021. All items associated with your sponsorship (logos, program ads, etc.) are also due March 30, 2021 and can be submitted online HERE. Anything not submitted by this date will not be able to be printed in/on conference material.

LOGO & WEBSITE LINK

Please upload a PDF AND high resolution PNG file of your company/organization’s logo HERE. Please also share with us the website you would like your logo to link to.

PROGRAM AD SPECS

Please upload your program advertisement HERE.

SPONSOR promotional email

Our $10k + sponsors will be included in a promotional email to all 2021 registered conference attendees that will be sent in early April leading up to the event. A member of the YCP National Staff, Kellie Hering, will work directly with your company/organization to ensure your graphic and short blurb (100-150 words) will be featured appropriately.


For Patron of the Universal Church Sponsors only: Kellie Hering will also work with you directly to craft the second promotional email dedicated to just your company/organization and help determine when it will be sent to registered attendees.


Please email sponsorships@youngcatholicprofessionals.org with any questions.

Social media mention

If included in your sponsorship package, graphic(s) paired with a caption (recommended 3-5 sentences) of your company/organization’s choice can be shared on the national YCP Instagram and Facebook social media platforms. A member of the YCP National Staff will work directly with you to determine when your post(s) will be shared. Please email sponsorships@youngcatholicprofessionals.org with any questions.

MAIN STAGE ANNOUNCEMENTS

For Patron of the Universal Church Sponsors only: Your announcement can be given by a company/organization representative on the main stage to the general audience. Please keep your remarks 3 minutes or less. If you have a preference as to when you would like to address the audience, please share this request directly with YCP Staff member, Janine Hogan, or email sponsorships@youngcatholicprofessionals.org. The conference emcee may reach out to connect with your representative prior to the event to communicate logistics.

For Patron of Families Sponsors only: Your announcement will be given by the conference emcee to the general audience. Please keep your remarks 1-2 minutes long. Please upload your remarks for the emcee HERE. If you have a preference as to when you would like to address the audience, we will do our best to make that possible for you. Please coordinate this request directly with YCP Staff member, Janine Hogan, or email sponsorships@youngcatholicprofessionals.org.

RECOGNITION AT A BREAKOUT SESSION

For Patron of Workers Sponsors only: The emcee of one of our breakout sessions will share a short blurb about your company/organization with the guests attending that session. Please keep your remarks for the emcee to 1 minute and upload them HERE.

VIDEO

For Patron of the Universal Church Sponsors only: A video of your choice can be played before the general audience prior to a keynote presentation. Please select a video that is about 2 minutes or less. Please share the video you would like played with us HERE.

SPEED NETWORKING

Our $10k + sponsors are invited to participate in speed networking with our conference attendees during the breakout sessions on Saturday, May 1, 2021. These breakout sessions will take place from 2:00-3:30pm and their locations will be listed in your conference program.

RESERVED INTERVIEW ROOM & SCHEDULING

If your sponsorship package includes access to our interview room, you will be able to submit a request onsite to use the reserved space. Please note that this room may be shared with other sponsors. If you would like to reserve a private interview room, please email sponsorships@youngcatholicprofessionals.org to receive the information for our hotel contact that can assist with making arrangements for you.

gala vip reception

If invitations are included in your sponsorship package, you and your conference guests are invited to our exclusive VIP reception prior to the evening gala celebration. The VIP reception will be held in the Delaney Room of the Hilton DFW Lakes Hotel and will begin at 6:00pm on Saturday, May 1, 2021.
 

Your Gala VIP Reception guests must be the same guests who attended the conference and plan to attend the gala otherwise there will be no seat for them.

RESERVED TABLE & RECOGNITION AT GALA

For Patron of the Universal Church and Patron of Families Sponsors only: The emcee of the gala will give a brief shout out to your company/organization on the main stage in front of all gala attendees.

A table in a prominent location within the gala dining room will be reserved for your 10 guests. Your gala guests must be the same guests who attended the conference otherwise there will be no seat for them.

SPONSOR GUEST REGISTRATION

All guests attending the conference with tickets included in your sponsorship package must register by March 30, 2021. Each guest will need to “purchase” a free Sponsor ticket on our conference website HERE. This ensures that we have all important information such as their name, contact info., dietary needs, shirt size, etc.

Please have one of your guests be a designated on-site contact for us should we need to reach you. This person can select “yes” when asked within the registration form.

All tickets include admission to the Saturday, May 1st evening Gala VIP Reception and Gala. The same guests that attend the conference must be the same guests attending these events.

SPECIAL GUEST LOUNGE

For Patron of the Universal Church and Patron of Families Sponsors only: An exclusive lounge room for special guests of YCP with refreshments will be available throughout the weekend for you to use in the Lightcatcher room of the Hilton DFW Lakes Hotel.

SPONSOR EXHIBIT SPACE DETAILS

Each 10’ x 10’ booth will have (1) 6’ table, (2) chairs, and (1) table cloth. Wi-Fi will be available for all sponsors. Electricity must be requested upon registration. The location of your space will be provided for you upon check-in at the conference.  

SPONSOR CHECK-IN, SET-UP & BREAKDOWN

Check-In: Sponsor check-in on Thursday, April 29th will be in the Texas Grande within the Hilton DFW Lakes Conference Center where sponsor exhibits are located. If you will be arriving on Friday, September 11th, check-in will be at the top of the stairs in the lobby of the hotel’s main entrance. 
Set-Up: Sponsors are welcome to check-in and set up their exhibits on Thursday, April 29, 2021, from 5:00 p.m. to 9:00 p.m. and/or Friday, April 30, 2021, from 7:00 a.m. to 9:00 a.m.

Break Down: All exhibits break down on Saturday, May 1st from 3:00 p.m. to 5:00 p.m.

Sponsors will be able to have their tables set up for attendees to enjoy on April 30th and May 1st leading up to the gala (exhibits will not be displayed at the gala). On Sunday, May 2nd, tables will not be able to be set back up. Alternatively, all sponsors can hand out material and mingle with our guests that day. If your sponsorship package allows, meetings/interviews can still be held in the reserved interview room on Sunday.

Unloading/loading On-Site:

Please see the map below. Upon arrival, follow the blue arrows to the back dock behind the Texas Grande. The dock is ground level. There is no permanent parking by the loading dock area, so after unloading/loading, please park in the general hotel parking lots. 


 

SHIPPING & CONFERENCE BAG INSERTS

Shipments to the Hilton DFW Lakes Executive Conference Center can be received beginning April 27, 2021. Packages will not be accepted any earlier than this date and the hotel will not hold them past May 3, 2021.

Sponsors will be responsible for any charges associated with the hotel handling boxes that come in or out the venue. Discounted pricing is provided at $7++/per box and $250 ++/per palette.

Sponsors bringing in items during the designated setup times via local transport and delivered directly to the Texas Grande will not be charged if the hotel is not in any way involved with the handling of these items.

Please use the address below for shipments to our conference venue:

Hilton DFW Lakes Executive Conference Center
1800 Highway 26E

Grapevine, TX  76051

 

HOLD for: (Name of sponsor’s guest that will be retrieving the package)

(Sponsor Organization/Company Name)

YCP 2021 Conference
(Date the sponsor's guest will be arriving to pick up the  package)

 

CONFERENCE BAG INSERTS:

Sponsors contributing items to go in conference bags must have packages arrive on April 27, 2021, or April 28, 2021, before 5:00 p.m. These items must be shipped separately from exhibit space items and addressed as follows:


Hilton DFW Lakes Executive Conference Center
1800 Highway 26E
Grapevine, TX  76051

 

HOLD for: Janine Hogan - Conference Bag Inserts

(Sponsor Organization/Company Name)

YCP 2021 Conference
Pick-up Date:  4/28/21

 

For any questions regarding shipment, please call 469-224-7919.

TRAVEL & HOTEL INFORMATION

To learn more about parking, airport shuttle information, and our special Hilton DFW Lakes discounted hotel room rate, please visit the "Hotel" tab on our conference website

CONFERENCE VENUE & SCHEDULE

YCP’s 2021 Conference will be hosted at the Hilton DFW Lakes Executive Conference Center, 1800 Highway 26E, Grapevine, TX 76051. Sponsor exhibits will be located within the Texas Grande on the Lower Level of the hotel. A map of the venue can be found HERE.

 

The full conference schedule can be found on the 2021 conference website.

FOOD & DRINK

The Hilton DFW Lakes provides complimentary breakfast with each hotel room reservation. Lunch and dinner will be provided by YCP on Saturday, May 1st. Refreshments and snacks will also be available at all times throughout the weekend for all conference guests.

SUGGESTED ITEMS TO BRING

  • Product to sell (if applicable)

  • Flyers & brochures

  • Pop-up or stand-up banners

  • Laptops, Ipads, monitors, etc. for video

  • Business cards

  • Sign-up sheets to gather contact information

  • Fun items to attract traffic - examples include:

    • Promotional freebies to give away

    • Photo booth and props

    • Raffle prizes

    • Decor to make your booth stand out

GET TO KNOW YCP

Learn more about the Young Catholic Professionals mission and where we have chapters on our website: www.youngcatholicprofessonals.org

Watch this video to hear from our Members from across the country.

30 Apr 2021 @ 12:00pm CDT
02 May 2021 @ 12:00pm CDT

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